 |
June 16, 2010
A regular meeting of the Board of Water Commissioners was called to order by Chairperson Lucien Langlois at 12:00 noon.~ Commissioners present were Paul Poulin, Terry Block and Stephen Tardiff.~ Absent from this meeting was ex-officio member Mayor Paul Grenier.~ Also present for this meeting was Superintendent Viens and Lynne C. Lessard.
There were no Public-Board Comments.
It was moved by Commissioner Block, seconded by Commissioner Poulin with all in favor to accept the Minutes of May 19, 2010.
Under the Berlin Water Works monthly Status Report dated June 10, 2010, Superintendent Viens reviewed the following with the Board:
- Primex Safety Training conducted for BWW crews
The Lancaster Tank PAX mixing system is in operation. The power cord is short and the mix could not be located in the center of the tank. PAX representative indicated that that will not reduce mixing. BWW is monitoring performance.
- The Superintendent reviewed an incident that took place on Riverside Drive(Route16) at an emergency dig site that involved the BPD and a discussion regarding traffic control.
It was moved by Commissioner Block, seconded by Commissioner Poulin, with all in favor, to accept and place on file, the Berlin Water Works Monthly Status Report dated June 10, 2010.
It was moved by Commissioner Block, seconded by Commissioner Tardiff, with all in favor, to accept and place on file the Cashier’s Report for the month of May, 2010.
Under Old Business:
- Stimulus Funding Project Status:
- Wetlands delineation Study/High Pressure Line:~ After review and discussion, It was moved by Commissioner Block, seconded by Commissioner Tardiff, with all in favor, to accept Change of Scope #1 “to define wetland delineation activities not described in the engineering services agreement dated August 26, 2009” with Provan & Lorber in the amount of $7,500.00.~ It was noted that this is a “Budget Adjustment” and not an increase in the 2009 Contract.
- USDA – Water Mains:~ Superintendent Viens informed the Board that we are still waiting for the bond package from Devine & Millimet to be completed.~ He stated that we have base drawings and are still working on design and surveying.
USDA – Godfrey Dam:~ Provan & Lorber is completing the design engineering and the construction bid package for the Dam rebuild.~ Cross Machine is the apparent low bidder to furnish the pedestrian access bridge.~ Superintendent Viens also informed the Board that as of May 31, 2010, we have expended $67k.~ At this point, we have $231k, committed from the $234k loan portion.~ The grant portion is $666k for a total package of $900k.
- Support Equipment & Manning:~ Superintendent Viens informed the Board that we have retained the services of Blas-Tek Inc. to furnish an excavator and operator to hammer rock structure on Champlain Street.~ The productivity has improved significantly.
- Review temporary Employee wage rates – Sheet Revised:~ It was moved by Commissioner Poulin, seconded by Commissioner Block, with all in favor, to approve the rate change to $17.16 for first year temporary employees and $15.80 for the returning summer help employees.
- FY2011 Budget – Budget Approval:~ It was moved by Commissioner Tardiff, seconded by Commissioner Block to approve the FY 2011 Budget in the amount of $3,739,602.00 as presented at the public hearing on May 26, 2010.
- EPA Grant Application – Waiver Status & Environmental Impact Review: Superintendent Viens informed the Board that NHDES & EPA have completed the environmental impact review.~ This Grant Application Package was submitted on March 5th, 2010 in the amount of $388,000 + ($12,000).~ The scope includes Engineering for Brown Farm Well Improvements and also to continue water main replacements on Riverside Drive.~ Superintendent Viens told the Board that we have not yet heard about the waiver request for the 45% matching funds.
- FBOP – SCADA Proposal Request Status:~ Superintendent Viens received a letter dated May 6, 2010 from Joseph Bottoni, Contracting Officer for Federal Bureau of Prisons requesting BWW to provide a detailed proposal for the installation of the SCADA at the pump station. After review and discussion, it was moved by Commissioner Block, seconded by Commissioner Poulin, with all in favor, to authorize the Superintendent to provide Mr. Bottoni with a proposal in the amount of $38,000.00.
- City – FBOP Sewer Project Contract – BWW Options – Status:~ Superintendent Viens informed the Board that he has a copy of the final design that went out to bid and was opened on April 29, 2010.~ HE Sargent, Inc. was the low bidder at $5.4 million and was awarded the contract.~ During last month’s meeting, the Board rejected the contract with HE Sargent, Inc. for BWW’s projects which were included in the City’s total package.~ Superintendent Viens informed the Board that he has not yet received any billing from the City/Wright Pierce Engineering for costs associated for the Board’s rejection of the City’s Contract.
- NHSRL – New Application open for 2010 Energy Project Status:~ Superintendent Viens informed the Board that BWW has ranked #01 in the state based on a Water Rate Survey. - % of MHI (Median Household Income) for being qualified/selected for the next application.~ He also said that the state may be interested in giving us an energy project.~ Superintendent Viens and the Board discussed the possibilities of solar, wind & hydro options.~ The Ammonoosuc Treatment Plant is our biggest energy user and would be an ideal location for the project.~ It was moved by Commissioner Tardiff, seconded by Commissioner Block, with all in favor, to authorize the Superintendent to apply for the Energy Application in the amount of $1m and also $3m for continued water line replacement.
Other Old Business:~ Nothing to report for this meeting.
- New Service Applications – Heritage Park & BIDPA on Main Street:~ After discussion on both projects, it was moved by Commissioner Block, seconded by Commissioner Poulin, with all in favor, to accept the new service applications.
- Employee Reviews:~ This item has been moved to closed session.
- Other and Communications:~ Nothing to report for this meeting.
The Board agreed to hold their next regularly scheduled meeting at 12:00 noon on July 21, 2010 at our 55 Willow Street conference room.
There were no Public-Board Comments.
It was moved by Commissioner Block, seconded by Commissioner Poulin with all in favor, to enter into the non-public session under RSA 91-A:3II(a) Personnel-Wages and Grievance and RSA 91-A:21(b-c) – Collective bargaining and consultation with legal counsel.~ By roll call vote, with all members voting in favor, the Board entered into the non-public session a 1:10 pm.~ At about 1:20 pm, by unanimous roll call vote, it was moved by Commissioner Block, seconded by Commissioner Poulin with all in favor that the Board returns to their regular public meeting.
In closed session, the Board discussed the annual performance review for employees Marc Bergeron and Debra Baillargeon.~ Compensation was discussed and approved.
There being no further business to come before this meeting at this time, it was moved by Commissioner Tardiff, seconded by Commissioner Poulin, with all in favor, to adjourn this meeting.
The meeting did so adjourn at 1:23 pm.
A True Record, ATTEST: Paul Poulin, Clerk of the Board
| |
